Notes to SharePoint Migration

David Petersen — Fri, 15 Jan 2010 22:33:49 +0000

The company I work for purchased the Quest Notes Migrator for SharePoint. Overall, it has saved me lots of time migrating from Lotus Notes. The main reason is that I have absolutely zero experience with Notes. Now, the Quest tool allows me to migrate all of the rows into SharePoint pretty painlessly. I was having one problem. As I migrated Lotus databases, I was getting SharePoint lists with 50 -100 list items. Performance lagged when trying to view those items and it made SPDesigner almost unusable. I set out to find a way for the tool to create folders around a Created date. My final solution utilized Lotus @Functions.

In the spirit of trying to save someone else a lot of time, here is what I did.

I used Quest Notes Migrator for SharePoint Designer.
If you select a folder type in the mapping, Designer will create a folder with the name of the item. If the item has a forward or backward slash, it will create nested folders. So, I wanted a nested folder based on a date.
In the Notes data definition, I created a new formula field.
The formula that I used is: @Text(@Year(@Created)))+”/”+@Text(@Month(@Created)))+”/”+@Text(@Day(@Created)))

DateString Formula
I created an alias of FolderDateString
Output type is String.
On the DataMapping, map the FolderDateString field to a Folder type. That will tell Designer to automatically create nested folders based on the string.
That’s it!

Hope this helps someone!

Final data mapping

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Notes to SharePoint Migration